How do I tender

1. Using the CPV Code
   The CPV (Common Procurement Vocabulary) Code was developed to promote ease and transparency in the public procurement arena. By using a standard method of classification codes potential suppliers can identify the contracts that are of interest to them.
   The CPV is an 8-digit code. Awarding authorities may often use more than 1 code to accurately describe a particular opportunity. The codes may be used broadly to describe the industry sector of more narrowly to define a particular product or service, e.g.:
    

   

   For example, if we take a tender for the construction of a road bridge, the diagram above shows the different steps through the CPV code starting at the highest level:
   45000000 - Construction work
   And ending at the lowest level
   45221111 - Road Bridge.
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2. How do I get more information on a specific opportunity
   Most notices contain contact details of the Awarding Authority. In the case of Award notices it will contain details of the successful applicant. Notices usually contain an address field with details of where to obtain further details.
   Alternatively simply contact us quoting the Document Number and we will obtain further details on your behalf.
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3. Replying to tenders and getting on tender lists
   Once you have identified a tendering opportunity that is of interest to you and obtained information on the awarding authority, the next step is to reply to the tender and get yourself on the tendering list. The best way to ensure inclusion onto a tendering list is to:
   • Ensure you supply all the information required as set out in the tender notice by the awarding authority.
   • Convince the awarding authority that your products / services meet the necessary performance criteria and specifications
   • Convince the awarding authority that your company meets all the criteria for inclusion on tender lists
   • Respond promptly to any requests for information or clarification arising from your application.

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4. Timescales for replying
   The normal periods that contracting authorities must allow for receipt of tenders is no less than 52 days for an open procedure and no less than 40 days for a restricted procedure.
   This may be reduced to 36 and 26 days respectively, in the cases of works or service contracts where an indicative notice has been published.
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5. Tendering checklist
   • Do you have the necessary resources?
   • Does your product/service meet the specifications set out in the tender document?
   • Can you meet the delivery schedule?
   • Can you meet the closing date and time for receipt of tenders?
   • Can you tender for part of the contract or must you tender for everything?
   • Do they require financial information on your company?
   • Do they want details and references of previous contracts?
   • Do they want details of your personnel and qualifications?
   • Do they want details of your plant and any specialized equipment?
   • Will you be able to provide a Tax Clearance Certificate, if successful?

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